In 2013, Bok Tower Gardens received a grant from the Council on Library and Information Resources (CLIR) to catalog some of the hidden collections in the Anton Brees Carillon Library. Read more about the project in the CLIR symposium proceedings and view the results of this project on Bok Tower Gardens’ Digital Collections website. The model and tools used for this project are being offered freely so that other institutions might benefit from the knowledge gained in the course of this project.

Read more about CLIROur entry in CLIR proceedingsExplore digital collections with ContentDM

Files available for download

Download finding aid creator

EAD Finding Aid Creator: (11.65MB)
This Microsoft Access database can be used for the creation of Encoded Archival Description (EAD) finding aids. Simple input forms allow users with a range of experience to input information, which can then be exported as an EAD finding aid as an XML and/or PDF document. The XML or PDF document can then be uploaded into a variety of systems for public access.

Download instructions

Initial Setup Instructions: (6.8MB)
This document provides instructions for the initial setup of your EAD Finding Aid Creator database. It is recommended that the initial setup be done by someone with familiarity with MS Access. If the database is setup in a networked location, multiple users can be working in the database at one time.

Download user manual

User Manual: (2.16MB)
This document provides details and instructions for day-to- day use of your EAD Finding Aid Creator database. The database can be used by people with a variety of experience, from little-to- no knowledge of MS Access, from volunteers to archives professionals. It is recommended that everyone read through the instructions prior to using the database to gain familiarity with different input fields, etc.

Download data dictionary

Data Dictionary for ContentDM: (12.08KB)
Bok Tower Gardens has chosen to publish our EAD finding aids in PDF form as a “single object” in ContentDM. This document details the fields and mapping used to setup a collection of finding aids in ContentDM.

If you have questions or suggestions about any of these resources, please complete the form below or email us at